FIELDEAS’ Smart Docs Hub (SDH): How Does It Work, and How Can It Help You?
24 Mar 2026
The main purpose of FIELDEAS Track and Trace is to drive the digitization of the supply chain at all levels. In this regard, our mission is to support companies in their digital transformation.
While it is true that digitization remains a challenge at every stage of the supply chain, it is particularly important in the transportation sector due to its fragmented structure.
Thus, with the document digitization module, Smart Docs Hub (SDH), we are driving the digital transformation of transportation companies, as well as all parties involved in shipments.
In this post, we take an in-depth look at what the FIELDEAS Track and Trace document digitization module is, how it works, and how it can help you.
Smart Docs Hub is the freight transport document digitization module of the FIELDEAS Track and Trace solution.
Traditionally, shipping documentation is done on paper and consists of various documents that must be delivered or presented during or after a shipment is completed. In the post “eCMR, Waybill, Control Document, Delivery Note—Are They the Same Thing?” we provide a detailed analysis of each of these documents and clarify their respective purposes, as well as their mandatory nature and the option to use an electronic version.
However, social progress, technological advancements, and new regulations make it necessary to move away from paper-based document management in order to remain competitive and efficient.
This is where FIELDEAS’s Smart Docs Hub module proves to be a powerful ally in driving the digital transformation of supply chain companies that still rely on traditional methods for document management.
The document digitization module for transportation in FIELDEAS Track and Trace is based on four core pillars: flexibility, collaboration, security, and efficiency.
Flexibility is the key differentiator of our solution in the market, as it adapts to any transportation model.
While always ensuring compliance with regulations, our solution adapts to different scenarios depending on the relationship between shippers and logistics providers.
In addition, our solution offers several options for generating the document: automatically from Track and Trace, regardless of the data source; integration and processing of the advanced electronic signature in a PDF generated by a third party; or by scanning the paper document and subsequently integrating the signature.
Another key aspect of the flexibility offered by FIELDEAS Track and Trace’s Smart Docs Hub is the variety of channels and signatures available. In this regard, our solution allows you to configure signature types based on your business needs.
This way, you can sign the electronic shipping document through our app or via a link sent via WhatsApp, SMS, email, or a QR code. You can also choose the type of signature you want to use for your shipping documents: biometric signature, OPT, or digital certificate.
The SDH module integrates the various stakeholders in the supply chain (shipper, logistics operator, transportation agencies, drivers, and end customer) into the entire document management process. This allows all these stakeholders to view shipment information in real time.
Furthermore, this collaborative nature also stems from our solution’s ability to integrate with other information sources, whether they are part of Track and Trace itself, other visibility solutions, or other systems such as TMS, WMS, ERP, and so on. In this way, our solution draws on a constant, bidirectional, real-time flow of information.
The main benefit of our document digitization solution is that it is completely secure.
On the one hand, it ensures data protection throughout the entire transport process and while the documents are in its custody, thanks to its advanced technology, in compliance with national and European data protection regulations.
On the other hand, thanks to data encryption, only authorized agents will be able to access the documents, which are accompanied by an advanced electronic signature, thereby complying with the June 2023 amendment to the ROTT, which stipulates that this type of signature is the only one that validates electronic versions of transport documents.
Read the post “How to Integrate an Advanced Electronic Signature into an Electronic Transport Document” to learn more about the digital signature required for certain transport documents, such as the bill of lading or the eCMR.
Our solution goes beyond digitizing shipping documents; it boosts the efficiency of the company and the entire supply chain by reducing costs, optimizing resources, streamlining operations, improving communication, and optimizing the decision-making process.
Real-time information is the key to this efficiency, as it allows every link in the chain—at any level and across any mode of transportation—to track the progress of a shipment minute by minute.
In addition, having all your digital documents in one place not only gives you an accessible digital archive but also simplifies document management processes.
FIELDEAS provides all the tools needed to begin the process of digitizing shipping documents and generating any type of document, which can be done in three different ways:
FIELDEAS gives you the ability and freedom to send the document to all parties involved in the shipping process, in a secure and collaborative way.
It does so through various channels:
FIELDEAS gives you the flexibility to sign shipping documents with an advanced electronic signature, ensuring full compliance with all legal and regulatory requirements.
The different types of signatures that can be used in our document digitization module are:
FIELDEAS guarantees the validity of the electronic transport document throughout its entire lifecycle, both through the use of an advanced digital signature and because it is certified as an approved provider by the Ministry of Transportation and Sustainable Mobility.
As a result, FIELDEAS is able to meet the requirements for in-transit verification in Spain by generating a QR code that can be scanned by the relevant authorities.
It is also responsible for safeguarding the document in accordance with current regulations and ensures that the document has not been altered at any point during the process through the generation of a timestamp.
FIELDEAS offers a variety of implementation scenarios to ensure the solution is properly integrated into your company’s system architecture, regardless of its size or level of digitization.
As such, our solution is suitable for all companies that want to digitize their transportation document management. We offer various application scenarios:
Based on everything discussed in this post, we can say that the electronic document management module in FIELDEAS Track and Trace offers numerous competitive advantages for your company.
In addition, it offers you:
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