How online forms help drive the digital transformation of the agri-food sector

Online forms in the agri-food sector have become a key pillar in driving the digitization of field processes. By replacing manual processes with intelligent digital tools, companies can improve traceability, optimize resources and obtain accurate data in real time.

These solutions make it possible to leave paper documents behind and move to a connected environment where information flows seamlessly between different teams and production stages.

From farming to processing, storage and distribution, the online forms accompany each operation and guarantee a comprehensive control of the food process.

Below, we discuss their main uses, benefits and practical applications.

Main applications of online forms in the agri-food sector

Real-time data management and increased operational accuracy

For decades, industry information was recorded manually in field notebooks or printed templates, making it difficult to consolidate and increasing the margin for error. With online forms, this dynamic changes completely towards a centralized digital system.

Among its advantages are the following:

• Data capture directly in the field using cell phones or tablets.
• Elimination of errors resulting from manual transcription.
• Integration and immediate consultation of information from all productive areas.
• Access to updated data for agile and strategic decisions.

For example, a manager can record from his device the appearance of a pest or a livestock feeding incident, making the information instantly available to the entire team.

Facilitating certifications and regulatory compliance

Compliance with standards such as Good Agricultural Practices (GAP); the GlobalG.A.P. global standard; the Hazard Analysis and Critical Control Point (HACCP) system; the BRC food safety certificate; or animal welfare and traceability certifications, requires verifiable records. Online forms in the agri-food sector simplify this process through:

• Automatic generation of validated records.
• Capture of photographic evidence and georeferenced data.
• More efficient preparation for audits.
• Reduced risk of errors or omissions that could compromise certifications.

Completing a biosecurity, hygiene or food safety checklist from a cell phone becomes a quick, safe and fully traceable task.

Increased productivity and internal efficiency

Digitization eliminates repetitive processes such as data transfer, manual report creation or physical transfer of documents. With online forms:

• Calculations (inventories, input doses, production indicators) are automated.
• Reports are generated in seconds with graphs, summaries and alerts.
• The documentation is always accessible and updated on a single platform.
• Coordination between production, quality, logistics and management is significantly improved.

The result is a significant reduction in administrative work and an increase in time spent on valuable tasks.

Complete and dynamic traceability of the food chain

Ensuring reliable traceability is essential in the industry. With online forms, all process steps can be documented and information can be linked to each batch.

Thus, the online forms allow:

• To associate planting, production, processing and distribution data.
• Control temperature, humidity and other critical parameters in the cold chain.
• Generate complete historical data for audits and trend analysis.
• Find key information in seconds, without manual searches.

Traceability is no longer a documentary challenge but a strategic and automated tool.

Improved personnel organization and operational control

Online forms also improve talent management in the field and plant:

• Digital attendance control and real-time task registration.
• Validation of training and certifications required for each position.
• Application of cleaning, safety and occupational prevention protocols.
• Immediate communication of incidents or observations.

Guided checklists ensure that each procedure is executed correctly, avoiding failures that could affect food quality or safety.

Integration with IoT, smart machinery and drones

Precision agriculture depends on reliable data and automation. Online forms are integrated with advanced technologies such as:

• Humidity, pH, climate or water quality sensors.
• Smart irrigation systems and connected machinery.
• Drones with vigor, water stress or early pest detection maps.
• Automatic alarms and flows in case of critical values.
• Predictive analytics based on historical data.

Thus, data ceases to be static and becomes concrete and automated actions.

Impact on sustainability and cost reduction

Digitizing processes not only reduces the use of paper, but also optimizes key resources:

• Drastic reduction of paper, ink and document transport consumption.
• Better management of water, fertilizer, energy and animal feed thanks to accurate data.
• Detection of deviations to avoid losses or waste.
• Documentary evidence for environmental certifications and sustainable reputation.
• Automation of the measurement of indicators such as water footprint or energy efficiency.

Digital histories allow you to improve efficiency year after year.

Read the post Digital forms for different business sectors to learn about the applications of digital forms to other areas of economic activity.

Examples of online forms used in the agri-food industry

Agricultural production

• Pest and disease monitoring.
• Registration of phytosanitary treatments and fertilizers.
• Control of irrigation, soil and weather conditions.
• Inventories of agricultural inputs.
• Harvest and postharvest quality evaluation.

Livestock production

• Vaccination and health treatment records.
• Feeding, weighing and growth control.
• Reproductive management and follow-up of deliveries.
• Cleaning, ventilation and animal welfare protocols.

Dairy industry

• Quality control of milk at origin.
• In-plant cleaning and disinfection checklists.
• Milking equipment maintenance records.

Aquaculture

• Monitoring of water parameters.
• Feed recording and batch evolution.
• Veterinary treatments and protocols.

Processing and logistics

• Inspection of raw materials.
• Cold chain control.
• Internal food safety audits.
• Records for batch traceability.

FIELDEAS Forms: online forms for the agri-food industry

Online forms in the agri-food sector represent a decisive evolution towards more efficient, traceable and sustainable production processes. In this context, FIELDEAS Forms offers an advanced platform that facilitates this transformation thanks to:

• Adaptable no-code solution
• Web and mobile application, oriented to any type of user.
• Online and offline operation
• Compatibility with Android, iOS and mobile devices
• Multilanguage
• Flexible role and permissions management
• Compatibility with all browsers
• Encrypted data for maximum security
• Pay-per-use model
• Automatic notifications
• Customizable interface
• Continuous support and automatic updates